Proof obligation
You have to show how work flows and where automated decisions happen. You can’t audit that from people’s heads and PDFs.
EU AI Act · Proof obligations from 2026
The AI Act wants proof. Your processes deliver it — automatically.
Process Collector captures your process reality automatically and makes it machine-readable and provable — including where and how AI works in every step.
in weeks, not years ✎
- ISO/IEC 27001 certified
- Hosted in the EU
- No training on your data
Processes › Finance › Invoice approval
Invoice approval
AI transparency · auditableStepRoleAI use at this step
1Capture invoiceDocument lands in the inboxACAccountingAI · Extractionreads amount, VAT rate & supplier
2Match to purchase orderReconcile with procurementACAccountingAI · Matchingmatches line items to the PO
3Anomaly checkDuplicates & irregularitiesSYSystemAI · Checkflags outliers for review
4ApprovalFour-eyes principleCCCost centerManuala human decides & signs off
5PostingHandover to the ERPSYSystemAutomationsyncs to the accounting system
Every AI step is documented with model, purpose & data source.
Product view: process “Invoice approval” — AI use per step, documented.
Why now
The AI Act exposes what nobody writes down
Transparency, risk classification, proof: the obligations hit exactly the spot that stays dark in most companies — how work really flows and where AI steps in.
Traceability
The AI Act wants traceable systems. An AI that doesn’t know your company is neither traceable nor useful.
Time pressure
The deadlines are running. A documentation project spanning quarters arrives too late — and goes stale faster than it’s finished.
The gap
Between “ignore it” and “documentation hell” there was nothing
Model processes by hand? Takes years and then sits in a drawer. Do nothing? Fine — until the first audit. Organizational Intelligence closes the gap: your real process reality becomes a clean, current knowledge graph — the basis for proof today and for AI that actually helps tomorrow.
“Still paying consultants to find out how your own company runs?”
How it works
Process reality in, a clean knowledge graph out
1
Capture
Processes are captured automatically — from what happens anyway. No months of workshops.
2
Knowledge Graph
The capture becomes a machine-readable graph: connected, current, auditable.
3
Proof + AI context
Visible per step: where and how AI works. The provable basis for AI Act evidence — and context for your own AI.
What’s in it for the C-level
Provable. Fast. Without a consulting project.
Proof in weeks
Provable process truth instead of interviews and guesses.
AI with context
AI agents and automation with real context instead of hallucination.
No 12-month project
SaaS instead of 10,000 consulting hours. The knowledge stays with you.
Secure by design
ISO/IEC 27001, EU hosting, no training on your data.
FAQ
Answered honestly
Does aiio make me AI-Act compliant?
aiio delivers the provable, current process basis that proof and transparency obligations rely on — plus the context for traceable AI. The legal assessment and declaration of conformity stays with you or your legal counsel. aiio is a tool, not legal advice.
You use AI in the product yourselves — isn’t that a knockout?
No. The AI Act doesn’t ban AI — it wants it governed: transparent, documented, traceable. That’s exactly what Process Collector makes visible: per step, where and how AI works, with model, purpose and data source. Our AI helps capture and find process knowledge; decisions stay with your people and rules. So our use of AI doesn’t add risk — it becomes auditable. The specific risk classification you make with your legal counsel.
Isn’t this just BPM?
Technically we share components. Practically we do the opposite: automatic capture, a knowledge graph, and AI and automation use it actively. BPM models for people and ends as documentation. aiio models so machines can read it too — and people benefit without ever opening a model.
How fast are we up and running?
Days to productive, weeks to first provable results, months to business impact. Deliberately not a quarterly project.
What happens to our data?
Hosted in the EU, ISO/IEC 27001 certified, and we don’t train models on your data. Your process truth stays yours.
Not legal advice. The EU AI Act is a regulation of the EU; you assess your systems’ conformity with your legal counsel. aiio provides the technical, provable process basis.
ProcessCollector
A readable organization understands itself.
Ready for quick wins with your processes?
Set up lean, kept up easily, continuously improved — with a little help from AI.
Productive in days · no credit card