Finally, quick wins with your processes.
Set up lean, kept up easily, continuously improved — with a little help from AI.
Productive in days · no credit card
In use by process teams — from a single department to a company-wide rollout.
Process docs that actually pull their weight.
Set up in minutes, instantly findable, easy to keep current — open to everyone and safe in Germany.
Drop a document in — a clean process is in your overview within minutes. No BPMN school, no consultants.
One keyword is enough — the workflow is there in seconds, instead of digging through Confluence and people’s heads.
Bundle approvals under €500 — saves ~2 days.
ApplyLaterStays current with little effort and gets better step by step with AI suggestions.
Your process team maintains it. Everyone else finds and reads — no training needed.
Hosted in the EU, no AI training on your data.
Documented in minutes, not weeks.
Drag a document in — and in seconds you have a visual process model, metadata and all, anchored in your data model. From there you build: refine, optimize with AI, evolve it visually — and show in an audit what actually applies.
| Step | Responsible | System | Object | Duration | |
|---|---|---|---|---|---|
| 1 | Receive delivery | Warehouse | Scanner | Delivery | 2 min |
| 2 | Scan delivery note | Warehouse | DMS | Document | 1 min |
| ◇ | Quantity OK? · Gateway | Warehouse | WMS | — | — |
| 3 | Store & post | Warehouse | WMS | ArticleLocation | 5 min |
| 4 | Clarify with supplier | Purchasing | ERP | Supplier | — |
| 5 | Raise complaint | Purchasing | ERP | Complaint | 3 min |
Optimization suggestions based on your process data:
Analysis: The "Content documentation" step has no assigned owner — it regularly stalls along the way.
Gap: The "Web Design" role carries three tasks with no approval gate.
Suggestion: Add an approval gateway before "Publish" and assign it to management.
Your process is in place.
ProcessCollector spots where it gets better.
ProcessCollector looks at your workflows and proposes improvements — bottlenecks, duplicate steps, needless approvals. You decide what to apply.
Ask Claude or ChatGPT.
They answer from ProcessCollector.
Connect your AI assistant to ProcessCollector through the open REST API — it cites your real processes instead of guessing. Your own AI agents use the very same endpoints.
More on the open API→Who owns complaint handling, and is it approved yet?
Complaint handling is still a draft (version 1), owned by Sales. Goods receipt is approved and live, version 3.
A few maintain it. Everyone finds it.
Your process team shapes it and keeps it current. Anyone who just needs to look something up finds their workflow at a glance — no training.
A clean model of your company — ready to connect for more.
Every process finds its place — neatly structured, linked and exportable. Your whole company in one place.
What comes in is what you bring in: handbooks, SOPs, legacy BPM tool exports. If your process inventory should instead keep growing from your live systems, that is a step up — that is what ProcessMagnet does.
What teams who have their processes under control say.
Real voices from the aiio family — from mid-sized firms to large enterprises.
- Hosted in the EUEuropean legal space · GDPR-compliant
- No AI training on your dataWe don’t train models on it
- EncryptedIn transit and at rest
Three modes — from understanding to Excellence.
per month
- Model processes & structures
- 1 process map, 1 org chart
- AI-assisted process capture
- Requirements, standards & laws
- Full-text search & AI quick wins
per month
- Everything in Exploration, plus:
- AI weak-point & bottleneck analysis
- More volume for AI process import
- Multiple process maps & org charts
- Audience targeting & free choice of AI provider
per month
- Everything in Transformation, plus:
- API for data exchange with your systems
- Power BI dashboard as reporting cockpit
- Compliance evidence & your own AI models
- Premium support allowance (2 hrs/month)
- Everything in Excellence, plus:
- Multiple systems & custom scaling
- Extended support allowance & SLA
- Unlimited language packs
- Dedicated onboarding
Frequently asked questions about ProcessCollector
Take a proper look first.
No form in the way: the course runs in your browser, the comparisons are out in the open. If you start after that, you know what you are getting into.
Drop in an existing work instruction — the Collector reads out the workflow, spots roles and locations and links up whatever you already have.
See all 7 lessons→34 steps from the actual product · no sign-upA readable organization understands itself.
Ready for quick wins with your processes?
Set up lean, kept up easily, continuously improved — with a little help from AI.
Productive in days · no credit card